Paidnice

Paidnice is a focused credit control tool for Xero and QuickBooks users. It does the unglamorous work of chasing invoices on your terms, and adds AI mainly where it saves time: reading what debtors reply and drafting the next move.

What it does well. Human approval of AI drafts is the right design for debtor contact, where a wrong tone costs a client. Pricing is transparent, with fixed local prices in GBP, USD and five other currencies and no exchange rate markup, and the first 20 actions are free with no time limit. Features such as late fees, interest, payment plans and a payment portal go beyond simple reminders. Named customers include several bookkeeping firms, and the vendor claims over a million invoices processed since 2022.

Where it falls short. The pages we read did not state security certifications, data hosting or whether customer data trains AI models, so a firm handling client data should ask. Sage is not named among the core ledgers, so Sage-only practices should look elsewhere, though the Custom plan lists Sage Accounting. The feature lists on the pricing page were inconsistent about whether some items sit in Essentials or Pro, so confirm what your plan includes. Volume tiers rise quickly once you pass 600 invoices a month, and SMS reminders are charged per message on top of the plan price.

Best for. Small businesses, bookkeepers and accountancy practices on Xero or QuickBooks that send a few hundred invoices a month and want consistent chasing. A firm managing many clients should price the Pro entity add-on, which is charged per entity each month. Set up takes less time than a full receivables system because it reads your existing ledger, but test how it treats part-paid invoices and credit notes before relying on it for every debtor.

Verdict. A sensible, fairly priced chaser with sensible AI controls. Trial it on a slice of overdue invoices, check how reply drafting handles disputes, and compare it with Chaser in this directory if you need Sage or wider ERP support.