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Practice management software cost calculator
Choose UK or US, enter your team size and client count, and see what each practice management tool would cost your firm a month and a year on annual billing, with the sum behind each figure. Prices are the vendors' published list prices, checked October and November 2026.
Most tools charge per user, so the number of users drives their price. Pixie and PracticeFlow price by client numbers instead, and the per-client column shows what every tool costs for each client you look after.
For 5 users and 200 clients, paid tools here run from £65.83 a month (PracticeFlow, £0.33 per client) to £170.52 a month (BrightManager (Essential)).
| Tool | Per month | Per year | Per client a month | The sum | Notes |
|---|---|---|---|---|---|
| Intuit Accountant Suite (Core) | £0 | £0 | £0 | Free | QuickBooks practices only; Accelerate is £69 a month. |
| Xero Practice Manager | £0 | £0 | £0 | Included | For Xero partners at Silver status and above; not available at Bronze. |
| PracticeFlow | £65.83 | £790 | £0.33 | Enterprise (£79) × 10 months ÷ 12 | Flat plans by users and clients; two months free on annual billing. |
| Pixie | £99 | £1,188 | £0.50 | £99 flat (up to 250 clients) | One price for unlimited users, set by your number of clients; above 1,000 clients Pixie quotes. |
| Senta (IRIS) | £116 | £1,392 | £0.58 | 5 × £23.20 | £29 per user monthly, less 20% for annual billing. |
| Karbon (Team) | £170 | £2,040 | £0.85 | 5 × £34 | Per user, billed annually. |
| BrightManager (Essential) | £170.52 | £2,046 | £0.85 | 5 × £409.25 a year ÷ 12 | Essential covers 2 to 12 users; larger firms are quoted for Premium. |
Annual-billing list prices from each vendor's pricing page, checked October and November 2026, before VAT or sales tax and ignoring promotions. Editor scores are independent and never for sale.
Price the plan you will really use
Entry tiers often leave out the automation that saves the time, such as automatic client reminders. Check which plan holds the features you rely on today.
Compare more than price
Our practice management guide and the client communications category cover hosting, AI data terms and integrations for each tool.
Frequently asked questions
For a five-person UK practice on annual billing, list prices run from nothing (Xero Practice Manager for qualifying Xero partners) to about £170 a month for per-user tools such as Karbon. Flat-fee tools such as PracticeFlow and Pixie cost about £66 to £99.
It depends on your shape. Firms with many staff and few clients pay less with per-client pricing such as TaxDome or Pixie; small teams with large client lists often pay less per user. Enter your own numbers to compare.
Yes, where the vendor says so. UK prices are shown before VAT and US prices before sales tax, as published on each vendor's pricing page.
Also try the MTD for Income Tax software cost calculator or get a tailored shortlist from the tool finder.